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City Clerk
Working Philosophy
"To cultivate a professional and caring environment for our customers, co-workers and our community so that in effectively working together we can achieve excellence."
Duties & Functions
City Council
- Prepare bi-weekly City Council meeting agendas and packets
- Attend at all council meetings as the Clerk of the Council
- Upload council packet documents on the City’s website
- Prepare electronic transmission of Council agendas, meeting minutes, and supplements to the Code of Ordinances in hard copy and on the City’s website
Code of Ordinances
- Coordinate yearly update or supplement of Biddeford’s Code of Ordinances with or to General Code
- Maintain committee, commission, and board applications and help to coordinate appointments
Committees, Commissions, & Boards
- Prepare of monthly Policy Committee and Capital Projects Committee meeting agendas and meeting packets.
- Retain the City’s committees, commissions, and boards agendas and meeting minutes electronically and on the City’s website
Elections
- Perform anything and everything regarding voter registration and the election process
- Prepare for and conducting as many School Budget Validation Elections as is necessary to pass the school budget each year
Oaths & Notary Services
- Administer oaths
- Provide Dedimus Justice services (City Clerk only)
- Notarize documents
Permits & Licenses
- Process sale of annual beach permits
- Sale of annual commercial & recreational shellfish licenses
- Collection and processing of annual business licenses - new and renewal
- Preparation and mailing of reminder notices each licensing year)
- Process sale of sporting licenses (fishing, hunting, etc)
- Preparation of monthly reports and payment to the State
- Process sale of annual dog licenses
- Prepare of monthly reports and payment to the State
Records & Notices
- Coordinate and ensure all publication of meeting agendas, bid notices, and other public notices as necessary
- Receive, retain, maintain, and fill requests for all vital records (births, deaths & marriages)
- Preparation of monthly records report and payment to the State
Registrations
- Registration of all motor vehicles - new and renewal
- Registration of boats, all-terrain vehicles, and snowmobiles - new and renewal
Taxes & Fees
- Collect annual mooring fees and maintenance of mooring applications
- Prepare and mailing of reminder notices each January)
- Collect Code Enforcement Office fees when their Administrative Assistance is absent
- Collect real estate and personal property taxes
- Collect sewer fees
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City Clerk
Physical Address
205 Main Street
Biddeford, ME 04005
Mailing Address
P.O. Box 586
Biddeford, ME 04005
Phone: (207) 284-9307Fax: (207) 571-0701
Hours
Monday & Tuesday
7 AM - 5 PM
Wednesday & Thursday:
8 AM - 4 PM
Friday:
Closed