Payroll/AP Clerk

Payroll/AP Clerk
The City of Biddeford is seeking a staff accountant to join their growing Finance team. This position will be responsible for all aspects of Payroll Administration and Accounts Payable in addition to assisting the Deputy Finance Manger on related Ad hoc reporting or analysis as required by Finance Director and other Department Heads.

This is a perfect opportunity for seasoned Payroll Professional whose enthusiasm will lead them to grow in a municipal finance department while applying their experiences to elevate their career.

Min Required qualifications:

4 Year Degree with focus in Accounting or Finance or equivalent years in experience

At least 2 years managing payroll and payroll reporting

2 year’s min experience in General Ledger Accounting with focus on Payroll and Accounts Payable

Proficient in Excel and Microsoft related products

Experience with Munis Municipal accounting software preferred

Experience working in a Municipality or government accounting department preferred

Energetic willing to learn and cross train

Job description:

*The position reports to the Finance Director under supervision by the Finance Deputy

*Responsible for all aspects of Payroll Administration to include:

*Weekly payroll management, generation and payroll maintenance and general ledger reconciliations relating to payroll

*941 Qtly report preparation, Year End W2 preparation

*Worker’s Compensation audit

*Work collaboratively with Human Resource department on payroll administration, Munis payroll system maintenance and ad hoc reporting as need

*Responsible for all aspects of Accounts Payable to include:

*Generate weekly AP Warrant

*Vendor maintenance to include tracking COIs, W9’s, vendor set ups, yearly reviews

*Year end 1099 reporting

*AP Trial Balance and related general ledger reconciliations, reporting on expenses

*Analysis and tracking of expenditures for various funds as required by the Finance Director

*Work closely with Deputy Finance Director to support accounting projects as required

The Finance department seeks a motivated team player with a positive attitude and desire to add value as they work together to support the growth and new commitments that the City of Biddeford is responsible to manage under the direction of the City Council.
Related keywords: payroll, accounting, data entry, payroll clerk, clerical, payroll specialist

Job Type: Full-time

Pay: $22.00 - $26.00 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance


  • 8 hour shift
  • Monday to Friday


  • Bachelor's (Preferred)


  • Payroll: 2 years (Required)
  • Accounting: 2 years (Preferred)
  • Microsoft Excel: 2 years (Preferred)

Work Location:

  • One location

Work Remotely:

  • No

COVID-19 Precaution(s):

  • Personal protective equipment provided or required
  • Temperature screenings
  • Social distancing guidelines in place
  • Virtual meetings
  • Sanitizing, disinfecting, or cleaning procedures in place