Kleinfelder - May 6, 2022

Request

From: Fatima Niazy [mailto:FNiazy@kleinfelder.com]
Sent: Friday, May 6, 2022 12:42 PM
To: Lamontagne, Danica <Danica.Lamontagne@Biddefordmaine.org>
Subject: FOIA Request

Hello,

I’d like to submit an environmental records review for any documentation related to 8 Morin Street, Biddeford, ME. Typically, documents would include:

Fire Department records of emergency response incidents and any issued permits/violations.
Public Work documentation on sewer or septic systems.
Documentation on hazardous materials storage.
Any other documents related to environmental concerns or conservation efforts at the above mentioned address.

Please let me know if you need additional information regarding this request.

Thank you,

Fatima Niazy
Geologist

4 Technology Drive, Suite 110
Westborough, MA 01581
d| 508.270.6518
o| 508.370.8256
m| 940.600.7988

Response

From: Lamontagne, Danica
Sent: Thursday, May 12, 2022 9:00 AM
To: 'Fatima Niazy' <FNiazy@kleinfelder.com>
Subject: RE: FOIA Request

Good morning Fatima,

Thank you for your public records request. Based on an initial review of records, we anticipate that it will take about six hours of staff time to complete your records request. This is mainly due to the amount of documentation available regarding sewer systems at the site.

The City of Biddeford assesses a fee of $15 per hour of staff time after the first two hours of work on a Freedom of Access Act Request. Therefore, we anticipate a fee of $60 for this request (4 hours x $15). Based on the language of your request, we intend to provide all historic records related to the site. If you have a specific range of dates for the sewer records that you would like to review, this would reduce the staff time associated with the request and the projected fees.

Please let us know if you accept the $60 fee. We will proceed with the request once we receive your confirmation.

Best,

Danica Lamontagne

City of Biddeford

Communications Coordinator

danica.lamontagne@biddefordmaine.org

207-282-8423

Acceptance of Fee

From: Fatima Niazy [mailto:FNiazy@kleinfelder.com]
Sent: Thursday, May 12, 2022 10:34 AM
To: Lamontagne, Danica <Danica.Lamontagne@Biddefordmaine.org>
Subject: RE: FOIA Request

Hello Danica,

Thanks for getting back to me. I accept the fee for the document search. I am interested in all available records as per my original email. Please move forward with the request. Do you have an estimate for when the documents will be ready?

Thanks,

Fatima Niazy
Geologist

4 Technology Drive, Suite 110
Westborough, MA 01581
d| 508.270.6518
o| 508.370.8256
m| 940.600.7988

Time Estimate

From: Lamontagne, Danica <Danica.Lamontagne@Biddefordmaine.org>
Sent: Thursday, May 12, 2022 1:47 PM
To: Fatima Niazy <FNiazy@kleinfelder.com>
Subject: RE: FOIA Request

Hello Fatima,

Thank you for confirming. I’ll have all departments move forward on your request.

You can mail a check for the fee to the following address:

City of Biddeford
Attn: FOAA Request
P.O. Box 586
Biddeford, ME 04005

I expect that the documents that you requested will be available around May 25. Please note that we require receipt of payment prior to releasing the documents.

Thank you,

Danica Lamontagne

City of Biddeford

Communications Coordinator

danica.lamontagne@biddefordmaine.org

207-282-8423

Modification of Request

From: Fatima Niazy [mailto:FNiazy@kleinfelder.com]
Sent: Friday, May 13, 2022 11:56 AM
To: Lamontagne, Danica <Danica.Lamontagne@Biddefordmaine.org>
Subject: RE: FOIA Request

Hi Danica,

The 25^th will be too late for my purposes, I need them by the 18^th at the latest. If it’s not possible to deliver all the reports by then, then let’s skip the bulk of the sewer documentation. I’d still need a current location plan and any document that indicates when the sewer pump was initially installed in addition to the other environmental documents I requested.

Please let me know if that’s possible.

Thanks,

Fatima

Response

From: Lamontagne, Danica
Sent: Wednesday, May 18, 2022 10:50 AM
To: 'Fatima Niazy' <FNiazy@kleinfelder.com>
Subject: RE: FOIA Request

Hello Fatima,

I have been out of the office unexpectedly for a few days so I apologize for the delay. Thankfully while I was out, our departments were addressing this FOAA request and have since provided me these documents. I believe that the sewer documents that were provided thus far will fulfill your request.

There were no records of environmental concerns found in the search.

Best,

Danica Lamontagne

City of Biddeford

Communications Coordinator

danica.lamontagne@biddefordmaine.org

207-282-8423